Many people think of event managers as wedding or concert planners, but the field of event management involves much more than that. In today's scenario, event management is not only limited to the entertainment events like parties, concerts etc but has vast area like business promotion, fund raisers, competitions, audits, surveys, exhibitions or trade fairs and many more.. Guests may not notice the work of an event manager at a well-planned event, but they would notice the lack of planning at a chaotic one.
Role of an Event Manager
Event management is the process of using business management and organizational skills to envision, plan and execute social and business events. People who specialize in event management work with budgets, schedules, and vendors to create the best possible events for their clients.
Many companies use event management firms to coordinate their most important meetings and other events.
Event planners go by many different job titles, but the core function of our work all falls within the realm of event management. When we work for event execution, we'll be involved in planning, executing and evaluating corporate, association, nonprofit, government, and social events. Event management requires strong organizational, budgeting and creative skills.
Planning and Managing Events
An event manager will start planning an event by meeting with the client and collecting information about the client's vision of the event. He/She and the client will develop an event budget, and discuss the overall concept or theme.
Once the budget is in place, the event manager will finalize the concept for the event, work to line up a location and vendors, and obtain any necessary permissions, permits etc.
If some special requirements like speakers, artist, VIP guests etc are required for the event, the event management team will coordinate with the client to engage them. If other extras, such as parking and transportation, are needed, the team also will arrange for those.
On the day of the event, the event management team will be on-site to run the event an handle any problems that arise. Following the event, the team will wrap up any remaining details and get feedback from the client.
Event management teams often work closely with public relations teams and with hospitality professionals at event locations. Travelling requirement is based on the geographic area we cover, Some professionals may have to travel frequently to handle clients in various locations, while others focus on managing events in one area only.
Event Planners vs. Managers
A planner's main responsibilities involve keeping track of time during events, ensuring proper set up as established by the client, managing the staff, catering liaison, and other venue-related tasks that are pivotal to the success of the event.
An event planner might the event organizer as well because many times they themselves design, plan and execute the events.
Event managers, on the other hand, are there with you every step of the way. Managers orchestrate all the event details, handle vendors, create and manage budgets and timelines, assist with contract negotiations, and manage the venue selection process. Sometimes Event planner may also perform as event manager as well
Conclusion
To assure the most spectacular event of a client’s choice, businesses/individuals are reaching to event planners (Like Planners Hub) to effectively plan and conduct their events. Our services are designed to meet their creative needs as well. Yesterday, companies and organizations or individual assigned responsibility for planning of events to someone within their company/organization or family. Today, more and more companies and organizations or individual are seeking to hire professionals (Like Planners Hub) who have displayed the talent, expertise, and “attention to detail” to ensure a successful event being achieved (enjoyed) by all participants and attendees
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Varun Bathla
Founder: Planners Hub
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